Automatic charging from the consult
VetNotes listens to the consult and suggests the charges for you. Tick the ones you want, then add them to the bill in one click.
Charges slip through on busy days
The next patient is waiting, and the invoice is the first thing to get rushed.
Missed charges
An injection at the end of the consult or drops sent home can easily miss the bill. Over a year, that adds up.
Inconsistent invoices
Two vets can bill the same procedure differently. Reception can only charge for what they're told.
End-of-day catch-up
After close, someone goes back through the notes to work out what should have been charged.
Suggested billables
Tick, cross, add to bill
When the note is ready, VetNotes lists the billable items from the consult. Confirm the ones you want, remove the ones you don't, and add them to the bill in one click.
- Consult fees, tests, injections, procedures and medications
- Nothing is billed until you confirm it
- Review before the client reaches the front desk
Suggested billables
Bella · Consult 10:42am
- Consult fee Standard consult · 14 min
- Cytology 03:41 “I'll take a swab and look under the microscope”
- Cytopoint 20mg injection 05:30 “I'll give her a Cytopoint injection today”
- Ear cleaning 06:12 “We'll clean both ears out now”
- Nail trim 07:02 “I'll pop her nails while she's up here”
What VetNotes picks up
Anything billable that comes up in the consult.
Consult fees
Standard, long and recheck consults.
In-house tests
Cytology, skin scrapes, urinalysis and blood glucose.
Injections and vaccines
Cytopoint, antibiotics, pain relief and vaccinations.
Procedures
Ear cleans, wound care, anal glands and nail trims.
Medications dispensed
Tablets, ear drops and creams sent home.
Lab work sent out
Bloods, histopath and cultures sent to the lab.
From the recording
Picked up from the consult recording
VetNotes uses the same recording as your clinical note and picks out anything billable. Each suggestion shows the line it came from.
- No extra steps or checklists
- See why each charge was suggested
- Only items mentioned in the consult
Consult transcript
Bella · Cavalier · 14 min
-
Owner 01:58
She's been scratching at that left ear for about two weeks now.
-
Dr Kim 03:41
It's quite red in there. I'll take a swab and look under the microscope.
Cytology -
Dr Kim 05:30
For the itch, I'll give her a Cytopoint injection today.
Cytopoint 20mg injection -
Dr Kim 07:45
I'll send you home with some ear drops, twice a day for a week.
Ear drops 15mL
Clinical note and 3 suggested charges ready
On the bill
Straight onto the invoice
Confirmed charges go onto the patient's invoice, ready for reception to take payment.
- Matched to your clinic's items and prices
- No retyping from the notes
- Less to reconcile at the end of the day
Invoice #20481
Bella · R. Walsh
- Consultation – standard 1 $95.00
- Ear cytology 1 $68.00
- Cytopoint 20mg injection 1 $139.00
- Ear clean – both ears 1 $35.00
- Ear drops 15mL 1 $42.50
GST included $34.50
Total $379.50
Why Automatic Charging
Part of the consult, not another job
Charges come from the same recording as your clinical note. Nothing new to learn.
-
No extra steps
Record with AI Scribe as usual. Suggested charges appear when the note does.
-
You confirm every charge
Nothing goes on the bill until a vet or nurse ticks it. Cross off anything you don't want to charge.
-
Linked to the consult
Each charge shows the moment in the consult it came from, so it's quick to check.
-
Fewer missed charges
The last-minute injection or extra test gets picked up, not left for someone to remember.